Privacy Policy

1. Introduction

I am The Funding Coach, and I am committed to protecting and respecting your privacy. This Privacy Policy explains how I collect, use, store and protect your personal information when you visit my website, contact me, or engage my consultancy services. I process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who I Am

The Funding Coach is a consultancy that I run, providing funding advice, grant identification, project planning, community consultation and bid writing support to sports clubs, charities, community organisations and other not-for-profit groups. For the purposes of data protection legislation, I am the Data Controller of the personal information you provide. For any privacy-related enquiries, please contact:

Email: hello@thefundingcoach.co.uk

3. Information I Collect

I may collect and process the following information:

Information You Provide

• Name
• Organisation name
• Email address
• Telephone number
• Postal address
• Project information
• Funding requirements
• Information submitted through contact forms, emails or consultations

Technical Information

When you visit my website, I may automatically collect:

• IP address
• Browser type and version
• Device information
• Website usage data
• Cookies and analytics information

4. How I Use Your Information

I use your personal information to:

• Respond to enquiries
• Provide consultancy services
• Prepare funding applications and project documentation
• Arrange meetings and consultations
• Manage contracts and invoices
• Improve my website and services
• Comply with legal and regulatory obligations
• Send relevant service updates and communications

I will only process your information where I have a lawful basis to do so.

5. Lawful Basis for Processing

I process personal data under one or more of the following lawful bases:

Contract

Where processing is necessary to provide services you have requested.

Legitimate Interests

Where processing is necessary for the operation and improvement of my business and services.

Consent

Where you have given clear consent for me to contact you or process specific information.

Legal Obligation

Where I am required to comply with legal, accounting or regulatory requirements.

6. Data Sharing

I do not sell, rent or trade personal information. I may share information with trusted third parties where necessary to provide services, including:

• Cloud storage providers
• Website hosting providers
• Professional advisers, including accountants and solicitors
• Grant funders where authorised by clients
• Software providers used for business administration

All third parties are required to process data securely and in accordance with applicable data protection laws.

7. Data Security

I take appropriate technical and organisational measures to protect personal information from unauthorised access, loss, misuse or disclosure. These measures include:

• Password-protected systems
• Secure cloud storage
• Restricted access to personal information
• Regular review of data handling practices

However, no method of transmission over the internet can be guaranteed to be completely secure.

8. Data Retention

I retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and reporting requirements. Typical retention periods include:

• Client records: Up to 6 years following completion of services
• Financial records: Up to 6 years to comply with HMRC requirements
• Marketing enquiries: Up to 2 years unless further engagement occurs

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your information
• Restrict processing of your information
• Object to processing in certain circumstances
• Request transfer of your information
• Withdraw consent where consent is relied upon

To exercise any of these rights, please contact me at hello@thefundingcoach.co.uk.

10. Cookies

My website may use cookies and similar technologies to improve user experience and understand website performance. You can control cookie preferences through your browser settings. Where required, I will request consent before placing non-essential cookies on your device.

11. Third-Party Websites

My website may contain links to external websites. I am not responsible for the privacy practices or content of those websites and encourage users to review their privacy policies.

12. Complaints

If you are unhappy with how I handle your personal information, please contact me first so I can attempt to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk

13. Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page and the revised version will become effective immediately upon publication.

Contact

Aidan Ainsley
E: hello@thefundingcoach.co.uk
T: 07726 767212

For any questions regarding this Privacy Policy or how your personal information is handled, please contact me using the details above.